YOU’RE OFFICIALLY BOOKED.

we look forward to celebrating with you!

Our team is so thrilled to be a part of your big day. We’ve put together some resources & reminders to make your wedding preparations seamless. Happy planning!

payment dates

• Payment Schedule

  • 3 months from date: $1,000 bar retainer

  • 1 month from date: 2nd half of venue rental & venue insurance

  • 2 weeks from date: Remaining bar & rental balances

PLANNING CHECKLIST

We've put together a planning checklist to help make your planning process as smooth and stress-free as possible.
The checklist covers all the essential tasks and milestones from a year out to the big day itself.
Use it to stay organized, keep track of important details, and enjoy every step of your wedding journey.

EXCLUSIVE VENDORS

Iron & Ember partners exclusively with Jacquie’s Gourmet Catering.

Offerings range from heavy hors d'oeuvres, buffets & food stations, or full service, plated meals. They also have delicious dessert & late night snack options.

Beyond menu planning, Jacquie’s also manages your venue setup. Beginning three hours before your ceremony, their experienced team prepares the space according to your floor plan, including tables, chairs, linens and place settings. Because they know Iron & Ember inside and out, everything is executed efficiently and with care.

Vendors and any personal décor setup are welcome to begin up to three hours before the ceremony, allowing ample time to prepare for your event. If you or your hired vendors require additional setup time beyond the included three-hour window, arrangements can be made directly with Jacquie’s team.

additional vendors

Clients are required to hire an approved event planner or day-of coordinator and a licensed DJ, band or live musician to run sound for the
ceremony, cocktail hour and reception. All other vendors may be booked at the client’s discretion.

SAMPLE TIMELINE

We know how important it is to have a smooth and well-planned timeline for your big day.
Our venue offers the flexibility to create a schedule that fits your vision, with plenty of time to enjoy every moment with your guests.

Timeline Notes

• Your timeline can be adjusted based on your start time. We recommend ceremony to begin anywhere between 4:30 PM and 5:30 PM.

• Receptions must end by 11 PM on Fridays and Saturdays, and by 10 PM from Sunday to Thursday.

• Our venue rental includes 14 hours of property access. Most couples select 10 AM - 12 AM or 9 AM to 11 PM.

• The final hour of your rental is dedicated to collecting personal items and ensuring your guests have transportation.

• Early access is available for $250/hour starting as early as 9 AM. 

Sample Timeline

5:30 PM — Ceremony
6:00 PM — Cocktail Hour
7:00 PM — Reception
7:15 PM — Grand Entrance
7:30 PM — Dinner 
8:20 PM — Cake Cut
8:25 PM — Toasts & Special Dances
8:45 PM — Open Dancing
10:30 PM — Bar Closes
10:45 PM — Last Song & Send Off!
11:00 PM — Reception Concludes

SAMPLE RECEPTION LAYOUTS

These sample layouts provide a great starting point for your reception setup. Whether you envision a traditional arrangement
or something more creative, a venue coordinator will work with you during your first planning meeting to design a layout that fits your vision.

OUR RENTAL COLLECTION

Browse our rental catalog for everything you need to enhance your ceremony, cocktail hour, and reception. Feel free to bring any outside rental or personal items to make the space
uniquely yours.

FREQUENTLY ASKED QUESTIONS

Planning your wedding is full of exciting details, and we’re here to make sure everything goes smoothly. Our Venue and Bar FAQs cover all the essential information you need, from event logistics and venue policies to creating a memorable drink experience for your guests. Whether you’re curious about the layout, bar packages, or special add-ons like signature cocktails and pre-ceremony drinks, you’ll find answers here.

FEE SCHEDULE

Our goal is to provide full transparency and ensure you're aware of any potential costs beyond your rental package. Please check to your contract to verify package inclusions.
Our fee schedule is linked below for any items not included — like outdoor labor, linens, decor, and equipment.